Maximising School Admissions: The Power of Bespoke Admissions Software

Will Conolly

Published in Applicaa | May 29, 2024

In this blog, we’ll dive into the world of educational technology (EdTech) and the impact it can have on school admissions. EdTech is revolutionising how schools manage and process applications, making the experience more efficient for administrators and prospective students, but most importantly, from the offset ensuring that the first impressions, those initial touch points are positive experience for your prospective parents and students.

In today’s digital landscape, where a prospective pupil’s first interaction with a school often happens online, leveraging the right tools is crucial. Schools must ensure that their digital presence is not only welcoming but also functional, informative and user-friendly. We’ll explore how intuitive software is streamlining the admissions process and allowing those staff managing admissions to benefit from additional time to sprinkle that all important personal touch.

These advancements are simplifying administrative tasks and significantly boosting enrolment numbers. By reducing the time and effort required to complete applications and increasing engagement, EdTech solutions are making it easier for schools to attract and retain students. Additionally, we’ll look at case studies and data highlighting the positive outcomes achieved through adopting these technologies. Join us as we uncover the ways in which EdTech is reshaping the future of school admissions.

Table of Contents

  • The Benefit of Automation in Admissions
  • Tracking Applications and Enhancing Communication
  • Streamlining Marketing Events for Maximum Impact
  • Introducing the Matching Hub: A Clearing System for Schools

The Benefit of Automation in Admissions

Automation stands at the forefront of modernising the admissions process. Schools can free up valuable staff time by leveraging technology to handle repetitive tasks. This shift allows for a more efficient use of resources, where the focus can be redirected to providing a personalised touch to the admissions process—a critical factor in attracting prospective students, creating capacity for staff to reply to parent questions or follow up with a worried prospective student. These all important communications need to be managed with care from a member of staff, but crucially, they have to have the time to do this.

Integrating a school’s Management Information System (MIS) with user-friendly software ensures a seamless data flow, eliminating the need for manual data entry, which can take up to 50 hours (20 minutes per student) for support staff. Integration also reduces the possibility of human errors, ensuring the data in your MIS is as accurate as possible, this saves a huge amount of time when preparing for the census but also crucially ensures that schools are receiving the correct funding. Finally, software solutions that offer best-fit timetabling and blocking can significantly enhance a student’s experience by prioritising their preferred subjects at A-level. This consideration leads to higher student satisfaction and customers report to us that they are therefore able to improve the retention of their internal candidates considering staying with them for Sixth Form.

Tracking Applications and Enhancing Communication

Keeping tabs on prospective students through their application journey is vital for schools to maintain engagement. Visibility into who has attended open days, who is sitting in the various stages of the application process, and the capacity to send out timely communications can make a world of difference. A user-friendly interface that allows staff to track these metrics effortlessly enables a more personalised follow-up, ensuring that prospective students feel valued and informed.

Additionally, the ability to analyse data from marketing efforts provides invaluable insights. Schools can measure the success of their outreach and refine strategies to maximise the effectiveness of events designed to attract new students. Being able to effortlessly track engagement with marketing events like Open Days, number of applications to understand the performance in the schools marketing strategies is vital to understand what has and hasn’t worked.

Streamlining Marketing Events for Maximum Impact

The organisation is key when it comes to marketing events such as open days and taster days. Streamlining the logistical aspects through supportive software allows the school’s staff to concentrate on delivering rich, engaging content. This focus on quality is crucial in leaving a lasting impression on potential applicants, thereby increasing the probability of them moving forward with their applications.

Effective organisation tools within admissions software can reduce the burden of event management, allowing for a smoother experience for both staff and visitors. The result is a more impactful event that translates to a higher number of applications.

Introducing the Matching Hub: A Clearing System for Schools

The latest addition to Aopplica’s Admissions+ landscape is the Matching Hub—a platform which functions as a clearing system for schools. This innovative tool grants access to a pool of students who may not have secured their first-choice school or who did not quite meet the requirements.

The Matching Hub provides schools with a unique opportunity to fill vacant spots, thereby increasing their student numbers and, by extension, their funding. This system helps schools maximise their resources and offers students a second chance at continuing their education in a suitable environment.

In conclusion, the adoption of user-friendly software interfaces and supporting services can revolutionise the admissions process for schools. Schools can significantly increase their admissions numbers by embracing automation, maintaining clear communication channels, optimising marketing events, and utilising platforms like the Matching Hub. These technological advancements ensure a more efficient, effective, and allows for a more personalised admissions experience, ultimately ensuring that no possible candidates fall through the cracks and that staff are able to offer those all-important personal touches.

Will Conolly